Why Scan? Click on an image for more details. 1. Security – Privacy laws including HIPAA and FACTA require business to keep control over its private information. With electronic documents it is easier to maintain control. This is because security can be focused down to the document level and access changed instantly as job functions change. What each employee looks at can also be tracked. 2. Disclosure Laws – Sarbanes-Oxley and other legal disclosure laws require business to quickly find all relevant documents requested. This process is easy with electronic documents. 3. Go Green – Cut back on paper and ink for printing. Electronic records also require less energy to store than climate controlled records storage facilities. 4. Reduce Space – Millions of scanned documents can be stored in a server. To store a similar number of paper documents would require rooms and rooms. 5. Save Money – The last but definitely most important reason for document scanning is saving money. Cut your storage costs, the number of employees needed to maintain and retrieve records and improve everyone's productivity. 6. Disaster Recovery – What would be the consequences of losing all of your records? Most businesses only have one copy of their company records and store that on site. This puts you at risk for burglary, flood and fire. Scanned documents can be backed up to a remote server on a regular basis.